Job Description

Job Description

Job Description

The Payroll Manager is responsible for overseeing and managing all aspects of the payroll functions to ensure accurate, timely and compliant processing of employee compensation. The payroll manager supervises staff, maintains payroll systems, manages reporting and audits and collaborates with HR, Finance and other departments to support overall business operations.

Hybrid work is an option following a training period, with 2 days remote and 3 days on site.

RESPONSIBILITIES

• Manage the payroll staff and assign projects while providing training and guidance.
• Manage the preparation and processing of payroll, ensuring accuracy of time reported and all other payroll records related to this process.
• Maintain all appropriate pay records in compliance with federal and state regulations.
• Manage all data entry activities including employee data changes and updates utilizing the ADP Payroll system.
• Conduct audits and prepare spreadsheets and reports as needed.
• Acts as a system administrator for the payroll system, managing all system changes.
• Under the Controller supervision liaison with ADP representatives and staff as needed.
• Prepare the payroll bi-weekly, semi-monthly and monthly payroll processing.
• Prepare monthly reports including the maintenance of vacation records, including tracking accrued and used time and carryover balance.
• Acts as the primary contact for employees with payroll questions and issues.
• Prepare year-end statements, ensuring timely filing of payroll related federal and state tax forms.
• Prepare pre-audit, post-audit and workers’ compensation reports as required.
• Works closely with the Human Resource staff and Business Managers for payroll processing of employee terminations and manual check requests.
• Writes reports utilizing the ADP system.
• Consults with the Controller on matters of compliance and payroll related issues.
• Participates in committees and focus groups when required.
• Work is performed in an office environment using computers and other office equipment with extended periods of sitting.
• Maintain professional communication and collaboration with staff and clients within an office setting.
• Maintain professional boundaries and confidentiality.
• Attendance at meetings and trainings.
• Must be able to work independently on a variety of tasks, and as part of a team.

QUALIFICATIONS

• Bachelor’s degree and a minimum of five (5) years of experience managing a payroll department, or an associate’s degree with ten (10) years of supervisory payroll experience.
• Strong communication and problem-solving skills, with the ability to work effectively in a deadline-driven environment.
• High level of attention to detail and accuracy is essential.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint), possess strong technology skills, and have experience with Great Plains accounting software.
• Ability to establish and maintain a positive and professional relationship with co-workers and external parties.
• Proven ability to maintain confidentiality and handle sensitive payroll information with integrity.

Our benefits are competitive and include a 403(b) savings plan and generous time off.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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8/2025

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