Job Description

Job Description

Job Description

Office Manager/Interior Design Assistant - Part Time

Alisberg Parker Architects is a high-end residential architecture and interior design firm seeking a part-time Office Manager.

Responsibilities

· Point of contact for all office related matters and office guests

· Ensure professional licenses are current and prepare/submit license renewal documentation

· Coordinate Continuing Professional Education Courses for professional staff

· Answer telephone lines for the Partners and team; able to professionally relay appropriate information to callers as directed, route calls to other persons as necessary, and ensure that messages are received and conveyed promptly

· Assist decorating team with sample orders, maintenance of library, sales tax certificates

· Schedule vendors to service office - cleaning, heating, air conditioning

· Order, stock, and maintain all pantry snacks, beverages, machines, and supply closets

· Book business travel for partners and organize travel receipts. Track travel and expenses for employees.

· Order, track, and confirm receipt of messenger services and other mailings.

· Other duties as assigned

Technology Skills:

· Basic computer knowledge, including the Microsoft Suite of Word, Excel, PowerPoint Outlook, and Teams. Instagram posting, Adobe Illustrator, and Quickbooks a plus

· Proficiency with standard office equipment: copy/scan, webcam

· Ability to learn specialized software with support and guidance

Qualifications

· Previous office management/administrative experience a preferred

· Strong organizational and communication skills

· Ability to multitask and work independently

· Professional, friendly, and dependable

Great working environment!

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