Job Description

Meeting And Event Planner

We are seeking a highly organized and detail-oriented meeting and event planner to join our team. The ideal candidate will be responsible for planning, coordinating, and executing a variety of corporate meetings, conferences, and events, ensuring a seamless experience for attendees and stakeholders. This position requires excellent communication, project management, and negotiation skills, as well as the ability to work under pressure while maintaining attention to detail.

Responsibilities:

This position sits on the meetings & events team and will report to a meetings & events manager or supervisor.

This role is key to planning and executing all major DaVita meetings and events, ensuring their successful delivery.

Meeting & event planner is responsible for bringing the ideas of DaVita senior leaders into fruition and strategically developing meetings and events that support key business initiatives and deliver high-quality experiences.

Responsibilities include but are not limited to:

• Build & manage on-line registration sites and communications in Cvent
• Manage the RFP process and contract negotiations for hotels, conference centers, destination management companies, production companies, transportation companies, and other miscellaneous vendors
• Manage event logistics including rooming lists, F&B, BEOs, AV, schedules, presenters, transportation, event material shipping, etc.
• Initiate development of project plan(s) for individual areas of ownership with minimal oversight
• Respond in a timely manner to all inquiries and requests from event attendees
• Effectively interface with a diverse group of internal and external personnel including senior management, stakeholders, etc.
• On-site execution to include management of all the above focused on the attendee experience and service excellence
• Post-event duties, including reporting and reconciliation, post-event communications and survey, invoice reconciliation, charge backs and expense analysis, suggest recommendations for continuous improvement and increasing cost/process efficiencies
• Outside of key large meetings, partner with internal teams to develop requests for proposals for their small meetings - work with third party on property sourcing, develop recommendation parameters and guidance on contract terms

Qualifications:

• Must live in the Denver, CO area, hybrid work environment
• Bachelor's degree preferred
• Minimum of two (2) years event planning/coordination experience required, hotel experience preferred
• Must have experience executing events from beginning to end, full process including post-meeting reconciliation and wrap up
• Must be able to execute within deadlines and budgets
• Proficiency in MS Office suite including Word, Excel, PowerPoint, and Outlook
• Experience with registration software required, Cvent experience preferred
• Travel required, approximately 10%
• Must be able to perform in a fast-paced, continuously evolving environment and collaborate in a team environment
• Ability to manage heavy correspondence
• Certified meeting professional (CMP) accreditation a plus, but not required

What We'll Provide:

More than just pay, our DaVita rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings.

• Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out
• Support for you and your family: Family resources, EAP counseling sessions, access to Headspace, backup child and elder care, maternity/paternity leave and more
• Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning.

At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed belonging into everything we do in our village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic.

This position will be open for a minimum of three days.

Salary/wage range $56,500.00 - $75,000.00 / year.

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